Before departure  

1. Wait for the Nomination

• after you have accepted the mobility, the International Mobility Unit (IMU) officially introduces you to the host institution (nomination) within the deadlines;
• after the nomination you may contact the host institution for any other necessary information and you may fill in your first Online Learning Agreement.

2. Fill in the Application at the assigned host institution

• consult the website of the host institution to check their deadlines and the required documents;
• if no indications are provided, you may contact the host institution after our nomination.

3. Prepare your trip

• find out about the access rules in the host country;
• in particular, it checks if and when it is necessary to obtain an entry visa and / or health insurance.

PLEASE NOTE: if you are an international student with a regular residence permit, make sure that your permit expires after returning from international mobility. Otherwise, check with the police headquarters how to proceed with the renewal.

4. Prepare the proposal of exams at the partner university

• consult the educational offer of the partner university, choose the course of study you want to attend and set up a provisional study plan;
• arrange the plan with the Polimi Academic Coordinator;
• follow the didactical rules of both the host university's program and Polimi's (e.g. check the compulsory and optional exams).

PLEASE NOTE: You can also choose a study program other than the one you are enrolled in at Polimi (e.g. Polimi-MSc in Aeronautical Engineering / host site: Mechanical Engineering).

5. Fill in the Online Learning Agreement (OLA)

After agreeing on the exam proposal with the Academic Coordinator , fill in the OLA with the courses you will attend at the partner institution and those that will be validated upon return from the mobility.

You must fill in a OLA before the beginning of each year of mobility:

• consult the educational offer of the host institution (course catalogue, ETCS etc)
• log in to the OLA tool in the Online Services>International Mobility for studies>My Mobilities>a.y.>Details>Access to your Learning Agreement, fill it in and wait for your Academic Coordinator to evaluate your OLA.

Watch here the tutorial on how to fill in the OLA.

6. Upload the Acceptance Letter

It is the official notification by the host institution that confirms the acceptance of your mobility. It contains useful information on your mobility period and/or other educational/organisational aspects.

• upload it on My Mobilities as soon as you receive it
• Indicate the date of the beginning of the activities as written in the Acceptance Letter or according to the academic calendar of the partner university

PLEASE NOTE: it is possible that the letter of acceptance is one of the documents required for obtaining a visa where required. Inquire with the consulate or embassy of reference.

7. Sign the Mobility Agreement

It is the agreement that regulates your study period at the host institution. You sign an agreement for every year abroad.

• we can generate your mobility agreement only if the OLA is approved;
• in the agreement, you find information on the duration of the mobility, the amount of the scholarship, the necessary documentation to obtain the validation of exams;
• you must sign it before leaving: access «International Mobility for Study», «my Mobility Agreements» section, choose the language in which you prefer the agreement to be generated (ITA or ENG) and follow the instructions to sign it digitally via the IO app. Only if you are unable to use the IO app: download your mobility agreement, sign it and scan it. Rename it with SURNAME_NAME_PERSON CODE and re-upload it. Your agreement will be countersigned and available online before departure.

8. Remember the deadlines of Politecnico

Even during your stay at the host institution, you will be still a student regularly enrolled at Politecnico. and you should take care of the admin deadlines.If you miss those deadlines you can be charged by extra-fees oror exclusion from some benefits.

Check here the deadlines for:

• the enrolment in the academic year
• the tuition fees payment
• the submission of your Study Plan – Important: The PoliMi exams mentioned in your Learning Agreement must be included in your Study Plan. You are though dispensed from registering for the PoliMi exam sessions. These exams will be validated after your return from the exchange mobility
• updating the ISEE and payment details for the contribution

Pre-Departure Guide for Mobility Students available soon.